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Welcome to
Spring Meadow
Primary School
Aim High, Inspire, Make a Difference
Spring Meadow Primary School and ‘School House’ Nursery
Attendance Policy
(All schools within the Harwich Education Partnership have agreed to abide by the principles of this policy)
School Contacts
The name and contact details of the Senior Attendance Champion responsible for the strategic approach to attendance in our school is:
Mrs Emma Donegan
attendance@springmeadow.essex.sch.uk
01255 504528
The name and contact details of the school staff member pupils and parents should contact about attendance on a day-to-day basis is:
Ms Sapphire Davids
attendance@springmeadow.essex.sch.uk
01255 504528
The name and contact details of the Inclusion Team member pupils and parents should contact for more individual support with attendance is:
Mrs Kerri Bowring
attendance@springmeadow.essex.sch.uk
01255 504528
The name and contact details of the Governor responsible for the strategic approach to attendance in our school is:
Mr Andy Johnson
andy.johnson@springmeadow.essex.sch.uk
01255 504528
Pupil Attendance Policy
Spring Meadow Primary School and School House Nursery recognises that positive behaviour and good attendance are essential in order for pupils to get the most of their school experience, including their attainment, wellbeing and wider life chances.
The law entitles every child of compulsory school age to an efficient, full-time education suitable to their age, aptitude, and any special educational need they may have. It is the legal responsibility of every parent to make sure their child receives that education either by attendance at a school or by education otherwise than at a school.
Where parents decide to have their child registered at school, they have an additional legal duty to ensure their child attends that school regularly, on time. This means their child must attend every day that the school is open, except in a small number of allowable circumstances such as being too ill to attend or being given permission for an absence in advance from the school.
The Department for Education (DfE) has produced statutory guidance for maintained schools, academies, independent schools, and local authorities. It is called “Working together to improve school attendance” and it includes a National Framework in relation to absence and the use of legal sanctions. Our School Attendance Policy reflects the requirements and principles of that guidance.
This policy is written with the above guidance in mind and underpins our school ethos to:
It has been developed in consultation with school governors, teachers, local Headteacher Associations, the Local Authority and parents and carers. It seeks to ensure that all parties involved in the practicalities of school attendance are aware and informed of attendance matters in school and to outline the school’s commitment to attendance matters. It details the responsibilities of individuals and groups involved and the procedures in place to promote and monitor pupil attendance.
In addition, all schools follow the DfE’s statutory safeguarding guidance, Keeping Children Safe in Education, which emphasises the importance of understanding the potential vulnerabilities of children who are missing or absent from education. https://www.gov.uk/government/publications/keeping-children-safe-in-education--2
Our policy aims to raise and maintain levels of attendance by:
For our children to gain the greatest benefit from their education it is vital that they attend regularly and be at school, on time, every day the school is open unless the reason for the absence is unavoidable. It is a rule of this school that pupils must attend every day, unless there are exceptional circumstances, and it is the headteacher, not the parent, who can authorise the absence.
Promoting Regular Attendance
At Spring Meadow Primary School and School House Nursery, we believe in developing good patterns of attendance and set high expectations for the attendance and punctuality for all our pupils from the outset. It is a central part of our school’s vision, values, ethos and day to day life. We recognise the strong connections between attendance, attainment, safeguarding and wellbeing.
The name and contact details of the Senior Attendance Champion responsible for the strategic approach to attendance in our school is:
Mrs Emma Donegan
attendance@springmeadow.essex.sch.uk
01255 504528
The name and contact details of the Governor responsible for the strategic approach to attendance in our school is:
Mr Andy Johnson
andy.johnson@springmeadow.essex.sch.uk
01255 504528
Helping to create a pattern of regular attendance is the responsibility of parents, pupils and all members of school staff.
To help us all to focus on this, we will:
Any absence affects the routine of a child’s schooling and regular absence will seriously affect their learning journey and ability to progress. Any pupil’s absence or late arrival disrupts teaching routines and so may affect the learning of others in the same class. Ensuring a child’s regular attendance at school is a parental responsibility and allowing absence from school, without a good reason, creates an offence in law and may result in prosecution.
Every half-day absence from school has to be classified by the school (not by the parent), as either authorised or unauthorised. This is why information about the cause of any absence is always required. Each half-day is known as a ‘session’.
Authorised absences are morning or afternoon sessions away from school for a genuine reason such as illness (although you may be asked to provide medical evidence for your child before this can be authorised), medical or dental appointments which unavoidably fall in school time, emergencies or other unavoidable cause.
Unauthorised absences are those which the school does not consider reasonable and for which no ‘leave’ has been granted. This type of absence can lead to the school referring to the Local Authority for penalty notices and/or legal proceedings.
Unauthorised absence includes, (however this list is not exhaustive):
A pupil is defined by the Government as a ‘persistent absentee’ when they miss 10% or more schooling across the school year for any reason; this can be authorised or unauthorised absence. Absence at this level will cause considerable damage to any pupil’s education and we need the full support and cooperation of parents to resolve this. All pupils who have attendance levels of 90% or below are considered to be a persistent absentee.
A pupil who has missed 50% or more schooling is defined by the Government as ‘severely absent’. Pupils within this cohort may find it more difficult to be in school or face bigger barriers to their regular attendance and, as such, are likely to need more intensive support.
Absence Procedures
Studybugs
Absence can also be reported using the Studybugs Attendance App which is an efficient and secure system for reporting your child’s absence due to illness. Parents can get the free Studybugs app, or register on the Studybugs website, and use it to tell us whenever their child is ill and unable to attend school.
The name and contact details of the school staff member pupils and parents should contact about attendance on a day-to-day basis is:
Mrs Kerri Bowring
attendance@springmeadow.essex.sch.uk
01255 504528
We thoroughly monitor and review all pupils’ absence, and the reasons that are given,.
Poor punctuality is not acceptable and can sometimes lead to irregular school attendance patterns. Good time-keeping is a vital life skill which will help children as they progress through their school life and out into the wider world.
Pupils who arrive late disrupt lessons and, if a child misses the start of the day, they can feel unsettled and embarrassed and risk missing vital work and important messages from their class teacher.
The times of the start and close of the school day for all pupils at Spring Meadow Primary School are:
Gates open: 8.40am
Registration starts: 8.50am
Registration closes: 9.20am
End of the school day: 3.20pm
‘School House’ Nursery sessions are as follows:
Morning session: 8.30am to 11.30am
Afternoon session: 12.30pm to 3.30pm
Children arriving late will always be welcomed into school and class with a smile and warm greeting, as we acknowledge that their lateness is unlikely to be their fault and understand the importance of a positive start to the day for all pupils.
Regular nnauthorised lateness could result in the school referring to the Local Authority for sanctions and/or legal proceedings. If your child has a persistent lateness record, you may be asked to meet with Attendance and Safeguarding Lead, Senior Attendance Champion and/or our Governor with responsibility for Attendance but you can approach us at any time if you are having difficulties getting your child to school on time. We expect parents and staff to encourage good punctuality by being good role models to our children and, as a school, we celebrate good class and individual punctuality.
Whilst any child may occasionally have time off school because they are too unwell to attend, sometimes they can be reluctant to attend school. Any barriers preventing regular attendance are best resolved between the school, the parents and the child. If a parent thinks their child is reluctant to attend school, then we will work with that family to understand the root problem and provide any necessary support. We can use outside agencies to help with this, such as the School Nurse, Mental Health and Emotional Wellbeing support services, a Child and Family Support Worker or the relevant Local Authority team/s. Where outside agencies are supporting the family, you may be invited to attend a Team Around the Family meeting (TAF) to consider what is working well and what needs to improve. An individual support plan will be agreed and subsequently reviewed.
Some pupils face greater barriers to attendance than their peers. These can include pupils who suffer from long-term medical conditions or who have special educational needs and disabilities, or other vulnerabilities. High expectations of attendance remain in place for these pupils, however we will work with families and pupils to support improved attendance whilst being mindful of the additional barriers faced. We can discuss reasonable adjustments and additional support from external partners, where appropriate.
Under the DfE’s statutory guidance, schools are required to submit a sickness return to the Local Authority for all pupils who have missed/are likely to miss 15 or more school days (consecutive or cumulative) due to medical reasons/illness.
See Annex A for summary tables of responsibilities for school attendance.
The name and contact details of the Inclusion Team member pupils and parents should contact for more individual support with attendance is:
Mrs Kerri Bowring
attendance@springmeadow.essex.sch.uk
01255 504528
Local Authority Attendance Specialists work strategically by offering support to schools, to reduce persistent absence and improve overall attendance.
Parents/Carers are expected to work with the school and local authority to address any attendance concerns. Parents/Carers should proactively engage with the support offered, aiming to resolve any problems together. This is nearly always successful. If difficulties cannot be resolved in this way, the school may consider more formal support and/or refer the child to the Local Authority. If attendance does not improve, legal action may be taken in the form of a Penalty Notice (see Annex B for the Essex Code of Conduct) or prosecution in the Magistrates Court.
New legislation was passed, The School Attendance (Pupil Registration) (England) Regulations 2024 which introduced a National Framework in England. By law all children of compulsory school age must receive an appropriate full-time education (Education Act 1996). Parents have a legal duty to ensure their child attends school regularly at the school at which they are registered.
Parents may be recognised differently under education law, than under family law. Section 576 of the Education Act 1996 states that a ‘parent’, in relation to a child or young person, includes any person who is not a parent (from which can be inferred ‘biological parent’) but who has parental responsibility, or who has care of the child.
A person typically has care of a child or young person if they are the person with whom the child lives, either full or part time and who looks after the child, irrespective of what their biological or legal relationship is with the child.
National Framework for Penalty Notices
There is now a single consistent national threshold for when a penalty notice must be considered by all schools in England, of 10 sessions (usually equivalent to 5 school days) of unauthorised absence within a rolling 10 school week period. The 10 sessions of absence do not have to be consecutive and can be made up of a combination of any type of unauthorised absence (G, O and/or U coded within the school’s registers). The 10 school week period can span different terms, school years or education settings.
Sanctions may include issuing each parent (for each child) with a Penalty Notice for £160, reduced to £80 if paid within 21 days (for the first offence). A second Penalty Notice issued within a three year period will result in a fine of £160 per parent, per child. If a third offence is committed the matter may be referred to the local authority for consideration of prosecution via the Magistrates Court. If prosecution is instigated for irregular school attendance, each parent may receive a fine of up to £2500 and/or up to 3 months in prison. If a parent is found guilty in court, they will receive a criminal conviction.
See Annex B for the Essex Code of Conduct.
There is no entitlement in law for pupils to take time off during the term to go on holiday or other absence for the purpose of leisure or recreation, or to take part in protest activity in school hours. In addition, the Supreme Court has ruled that the definition of regular school attendance is “in accordance with the rules prescribed by the school.”
The School Attendance (Pupil Registration) (England) Regulations 2024 set out the statutory requirements for schools. All references to family holidays and extended leave have been removed. The amendments specify that headteachers may not grant any leave of absence during term time unless there are "exceptional circumstances" and they do not have any discretion to authorise up to ten days of absence each academic year.
It is a rule of this school that a leave of absence shall not be granted in term time unless there are reasons considered to be exceptional by the headteacher, irrespective of the child’s overall attendance. Only the headteacher or his/her designate (not the local authority) may authorise such a request and all applications for a leave of absence must be made in writing, in advance, on the prescribed form provided by the school. The school will usually consider that the parent/carer who has made the application is therefore allowing the leave of absence, and also that all parents/carers who are on the holiday are allowing the leave. Where a parent removes a child after their application for leave was refused or where no application was made to the school, the absence will be recorded as unauthorised. It is likely that penalty notices will be requested, in line with the National Framework and Essex Code of Conduct, in respect of each parent believed to have allowed the absence.
At Spring Meadow Primary School and School House Nursery exceptional circumstances' will be interpreted as:
... being of unique and significant emotional, educational or spiritual value to the child which outweighs the loss of teaching time (as determined by the headteacher). The fundamental principles for defining ‘exceptional’ are events that are “rare, significant, unavoidable and short”. By 'unavoidable' we mean an event that could not reasonably be scheduled at another time, outside of school term time, regardless of who has planned or paid for the holiday or absence (including grandparents or other family or friends).
The headteacher/school may discuss the leave of absence request with other education settings and/or the Local Authority to determine any exceptional circumstances.
If leave of absence is authorised, the school will not provide work for children to do during their absence. Parents are however advised to read with their children and encourage them to write a diary while they are away.
Deletion from Roll
For any pupil leaving Spring Meadow Primary School, other than at the end of year 6, parents/carers are required to complete a ‘Pupils moving from school’ form which can be obtained from the school office. This provides the school with the following information: Child’s name, class, current address, date of leaving, new home address, name of new school, address of new school. This information is essential to ensure that we know the whereabouts and may appropriately safeguard all of our pupils, even those who leave us.
It is crucial that parents/carers keep school updated with current addresses and contact details for the pupil and key family members, in case of emergency.
Under Pupil Regulations 2006, all schools are now legally required to notify their Local Authority of every new entry to the admission register within five days of the pupil being enrolled. In addition to this, every deletion from the school register must also be notified to the Local Authority, as soon as the grounds for deletion has been met in relation to that pupil, and in any event no later than the time at which the pupil’s name is deleted from the register. This duty does not apply when a pupil’s name is removed from the admission register at a standard transition point – when the pupil has completed the final year of education normally provided by that school.
Parents and Carers should be aware that we will always speak to a new school to share relevant information about a child, and all records held for that child (including safeguarding concerns) will be passed to the new school.
We use data to monitor, identify and support individual pupils or groups of pupils when their attendance needs to improve, and schools are required to submit pupil attendance data to the Department for Education on a daily basis Education (Information about Individual Pupils) (England) (Amendment) Regulations 2024. Persistently and severely absent pupils are tracked and monitored carefully. We also combine this with academic tracking, as increased absence affects attainment.
We share information and work collaboratively with other schools in the area, local authorities, and other partners, when absence is at risk of becoming persistent or severe.